Ordway PTO About Us

Email: ordway.president@bainbridgeptos.org

The PTO Co-President shall perform the duties of the President in the absence or inability of the President to perform the duties of that office. The Co- President shall perform all other duties as provided in the PTO President’s job description in preparation for transition to the President role at the end of the President’s term. The Co-President may have other additional specific leadership duties, including Ordway fundraising or large-scale Ordway events, as determined by the President and Co-President.

Email: ordway.treasurer@bainbridgeptos.org

The PTO Treasurer shall have charge and custody of and be responsible for all funds and securities of the Ordway PTO, from any source whatsoever. The Treasurer shall direct the creation and passage of the PTO accounting year budget, deposit all monies in the name of the Ordway PTO in banks, trust companies, or other depositories selected and approved by the Board; reconcile the Ordway PTO books to the bank statements on a monthly basis, and perform all general duties incidental to the office of Treasurer and such other duties as may be assigned by the President, or a simple majority of the PTO Board. In the event of the Treasurer’s absence or inability to act, the President may temporarily perform the duties of Treasurer. Before the expiration of the Treasurer’s term of office, the Treasurer shall turn over to the President all property of the Ordway PTO in their possession, including but not limited to all funds, securities, and financial statements; the Treasurer shall also provide an income statement showing the results of the PTO’s operations during the accounting year and reconciliation reports of the Ordway PTO books to the bank statements. In the absence of the President and Co-President, the Treasurer shall preside over the PTO meeting.

Email: ordway.sitecouncil@bainbridgeptos.org

The PTO Site-Based Council Representative serves as the liaison between the PTO Board and Site-Based Councils at Ordway, including the Ordway teachers. The Site-Based Council Representative shall attend Site-Based Council meetings and monthly PTO meetings and shall report back to the Ordway PTO Board.

Email: ordway.communications@bainbridgeptos.org

The PTO Communications Coordinator shall serve as the liaison between the PTO Board and the PTO general membership. The Communications Coordinator shall attend all monthly PTO meetings. The Communications Coordinator is responsible for sending all-school emails whenever necessary based on topical needs, events, promotions, announcements, etc. The Communications Coordinator will also provide any pertinent and timely updates for inclusion in the PTO section of the Ordway Principal’s weekly, all-school update, when appropriate. The Communications Coordinator will also draft and publish announcements and provide such information to the Ordway website content managers, when appropriate. Additionally, when necessary, the Communications Coordinator shall draft and coordinate messages to the classroom communication representatives or via the Ordway e-mail listserv.

Email: ordway.volunteers@bainbridgeptos.org

The PTO Volunteer Coordinator shall announce, collect, and review information with parent volunteers for fundraising and school activities, attend all monthly PTO meetings and provide a written or oral report on the ongoing activities for the monthly meetings. The Volunteer Coordinator shall also assist in drafting and coordinating an annual report with the BISD Community Relations Coordinator by summarizing total PTO volunteer hours and other pertinent information.

Email: ordway.enrichment@bainbridgeptos.org

The PTO Enrichment Coordinator shall research and schedule all PTO-sponsored before and after school activities, coordinate these activities with the Ordway Principal and staff, and attend all monthly PTO meetings. The Enrichment Coordinator shall provide a written or oral report on enrichment activities and expenditures at the monthly PTO meetings.

Email: ordway.secretary@bainbridgeptos.org

The PTO Secretary shall take minutes at all PTO meetings and be responsible for distributing the minutes within one week of the PTO meeting date to the PTO Board and the Ordway Principal. Minutes will also be posted on the PTO bulletin board at the school and on the PTO website. The Secretary will maintain records of PTO business, which includes committees’ job descriptions and PTO meeting minutes. The Secretary shall review the PTO Bylaws annually, providing suggested additions or changes for the PTO Board’s consideration at least one week in advance of the May meeting.

Email: ordway.elvelero@bainbridgeptos.org

The El Velero Representative shall be filled by a parent or guardian of at least one student currently enrolled in the El Velero program at Ordway. The El Velero Representative shall attend all monthly PTO meetings and El Velero Parent Advisory Council (PAC) meetings and will provide an oral or written report of El Velero needs and financial accounting updates at the monthly PTO meetings.